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Office 365 contains a host of incredible tools and features. Granted, not all of these may be suitable for your company but surely you should be using it for more than just Outlook & Word? Here is our list of the best Office 365 applications you are paying for but probably not using!

1.    TEAMS - INSTANT MESSAGING

Overview:
Microsoft Teams is a communications platform that enables workplace collaboration. It's a hub that combines chat, video meetings, file storage and application integration. Teams brings together the people, content and tools your workers need to be more engaged and effective.

Features: 

  • Improve communication - Bring your workforce together using group chat, online meetings, calling and web conferencing all in one shared workspace.
  • Achieve more as a team - Work together with others on the leading Office applications such as  Word, Excel, PowerPoint, and SharePoint.
  • Build secure, customised workspaces - Tailor your workspace by picking your favourite apps & services. Full end-to-end security, admin control and compliance built in as standard.

Programmes this could replace: Slack, HeySpace, Wire, Winio, Skype, WhatsApp

2.    FORMS - SURVEY CREATION

Overview: 
Create a quiz, survey or questionnaire to engage visitors and employees, capture and measure feedback and  to give feedback. Run polls in your Office on what to do for the next social event. Forms allows you to create questions with multiple choice, text, rating and date responses, allowing you to get as little or as much feedback as you want.

Functions:

  • Surveys, Quizzes & Polls - Create surveys, quizzes and polls and easily see results in real time as they come in. 

  • Simple and Powerful Analysis​ - Built in charts let you visualise your data and evaluate responses.​ Export to Excel for customised, in-depth analysis.​

Programmes this could replace: SurveyMonkey & DoodlePoll

3.    PLANNER - PROJECT MANAGEMENT

Overview: 
Planner is a task management app that lets you organise teamwork and tasks. It provides a centralised place for plans to be created and organised, tasks to be assigned and progress updates to be monitored via dashboards. Planner also enables file sharing and integrates seamlessly with all other Office 365 applications.

Functions:

  • Create plans, groups & tasks - Organise your teams and work projects in just a few clicks. Drag and drop tasks  to change status or priority and easily see key information on rich graphical boards.

  • Collaborate with your team - Easily see who's doing what and when. Co-author documents or spreadsheets, capture and share meeting notes and schedule events using buit-in calendars.

  • Use on any device - Planner works across all your devices and natively integrates with all other Office 365 applications. Best of all, Planner is included with all business Office 365 subscriptions as standard.


Programmes this could replace: Trello, Asana, Wrike

4.   POWER BI - DATA VISUALISATION (Available for Enterprise only)

Overview: 
A collection of software services, apps and connectors that work together to deliver actionable business insights from your data.  Visualise your data quickly and share with others via stunning dashboards and reports.

Functions:

  • Bring your data to life using interactive visuals and share them with colleagues on all devices.

  • A single view of your data lets you analyse your data whether on-site or in the cloud.

  • Customise and share beautiful dashboards and compelling reports quickly and easily.

  • Connet with PowerApps, Microsoft Flow and hundreds more sources to turn insights into action with built-in governance and security.

Programmes this could replace: Intellicus, Uneecops

5.    YAMMER – SOCIAL MEDIA

Overview:
Yammer is a private social network designed for better communication, information sharing and project collaboration within an organisation.

Functions: 

  • Empower everyone in the organisation to engage, inform and connect in a social and inclusive environment.
  • Move away from the Inbox - you can catch up on feeds and conversations in your own time.
  • Organise conversations and topics using hash tags to preserve context. Share conversations externally easily using URLs.

Programmes this could replace: Slack, Basecamp, HumHub, Glip

6.    POWERAPPS - APP PRODUCTION

Overview: 
Build business apps that can be shared with your team across the web and mobile. PowerApps can pull data from a variety of sources and allow you to customise an app to suit your needs, whether this is to show contacts, as a cost estimator or a budget tracker.

Functions: 

  • Innovate faster - Build apps fast with a point-and-click approach to app design. Choose from a large selection of templates or start from a blank canvas. Easily connect your app to data and use Excel-like expressions to easily add logic. Publish your app to the web, iOS, Android, and Windows 10. It’s that easy.

  • Build on an app platform without limits - When other app platforms stop, PowerApps keeps going. Pro-developer extensibility is natively built into the platform, allowing developers to seamlessly extend app capabilities using Azure Functions or use custom connectors to connect to custom or legacy systems.

Programmes this could replace: SkyBow, Stratus Forms

7.    FLOW - AUTOMATED WORKFLOWS

Overview: 
Create automated workflows quickly using templates that will help improve your productivity and streamline your processes. Allows rapid responses and improved business efficiency for process requests and approval workflows.

Functions:

  • Create automated workflows between your favorite apps and services to get notifications, synchronise files, collect data and more.

  • Build sophisticated conditions using logic to dictate if and when actions occur.

  • Securely connect to and protect your data whether on-premise or in the cloud.

Programmes this could replace:  ITTT, Wrike & Backlog

8.    ONENOTE - NOTE TAKING PRODUCTIVITY APP

Overview:
OneNote is a digital note taking application that automatically saves and synchronises your notes and drawings as you work. It's easy to organise and search for notes within OneNote as well as sharing with coworkers.

Functions: 

  • Easily capture information - Type in or write handwritten notes, paste them in from other apps or create drawings. OneNote works with all formats.
  • Tag and annotate notes - Enhance and organise notes using highlighting, to-do tags and annotations.
  • Multimedia support - Mix and match your notes with audio, video or other files to create rich, interactive content.
  • Collaborate and share - Work on your notebooks and share them with coworkers; you can access OneNote from any device.

Programmes this could replace: Simplenote, Evernote, Trello, Paper

9.    ONEDRIVE - SECURE CLOUD BASED FILE STORAGE

Overview: 
OneDrive provides access to all your work and files in one secure, reliable place. Use OneDrive to access, share and work collaboratively with coworkers on all your Office 365 files from any location using any device.

Functions:

  • Work from anywhere - Work on your files anywhere you like using any devices whether online or offline. Any offline edits are automatically synced when you next connect to the web.
  • Collaborate with anyone - Work on documents and share files securely with anyone in real-time whether they're inside your organisation or external.
  • Built in security  - OneDrive keeps your data safe from accidental erasure as well as malicious attacks using advanced security and encryption features.

Programmes this could replace: Dropbox, Google Drive,Apple iCloud, iDrive, Amazon Cloud Drive

10.    SWAY – DIGITAL STORY TELLING

Overview:
Sway makes it easy to design, create and share interactive reports, personal stories, presentations and more. Combine text, images and media to craft engaging web content with minimal effort.

Functions: 

  • Blend text, photos, videos and other multimedia content from anywhere.
  • Sway's integrated design engine pulls your content together elegantly and allows you to apply your own personal styling touches.
  • Your content will adapt dynamically to look great on any device, whatever the screen size.
  • Share or co-edit your content via a shared URL
  • Easily add in Office 365 content from your Word or OneNote files

Programmes this could replace: PowerPoint, Publisher, WordPress, Google Slides, SlideShare, Keynote

11.    STREAM - VIDEO SHARING

Overview:
All your videos in one place, wherever you are - Watch videos from across your organization in the Stream application or in other applications you use every day—any time, on any device

Functions: 

  • Find every moment that matters - Speech to text, auto-generated closed captions, and face detection features create more ways to find and interact with your videos—so everyone can access relevant content quickly and easily.
  • Create compelling communications - Make your digital communications more impactful by delivering messages that capture personality and emotion through video.
  • Deliver more effective learning - Increase engagement and knowledge retention for training and education; enable everyone to contribute with peer-to-peer information sharing.
  • Collaborate more easily with video in all your apps - Bring your training videos, team meeting recordings, and more into the apps you use every day to enrich experiences within the context of daily work.

Programmes this could replace: YouTube, Wistia

HOW MUCH MONEY ARE YOU GOING TO SAVE?

If you need help transitioning legacy programmes to O365 or training on particular programme, contact us today. Happy savings…

Robert.G

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